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Industries · Wholesale and equipment sales

For wholesale and equipment sellers

Many business owners in the trade know these situations well. Under each one you can read what Ainio does for you.

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  • A customer asks for a price by email, and the agreed price is in someone’s head or in Excel.

    You get the quote ready with the prices from your price list, and the customer’s agreed price or volume discount goes on the row automatically.

  • The customer asks when the goods will arrive, and you have to dig the answer out of the supplier’s emails.

    You get the purchase order as a PDF from the quote’s rows, and Workflow shows which order is still waiting for goods.

  • A big order is delivered in parts, and a delivery note and an invoice are made by hand for each one.

    You log the delivered products with their serial numbers, and for each delivery you get a delivery note and an invoice ready.

  • The warranty on a device you sold runs out, and nobody remembers to tell the customer.

    Ainio saves the delivered devices on the customer with their warranty periods, and you get a reminder when a warranty is about to end.

  • There are more installations than fit into the week, and it isn’t clear which orders are worth taking first. In the Huippu plan

    Ainio tells you which of the jobs on offer fit into your week and which of them earn you the most. You also see why the others were left out.

Start free trial →Try the wholesale demo →

Try it free for 30 days and get set up in about 10 minutes. Nothing goes to the customer without your approval.

Two sales staff look at an order on a tablet in a warehouse
Video

See how the paperwork gets done during the day

2 min 43 s, no sound

Example · Wholesale

How one order runs through Ainio

A company needs ten new chairs for its office. Ainio does the paperwork, and you decide what goes to the customer.

New office chairs in protective plastic waiting for delivery
  1. Message

    The customer asks for a quote

    Nordic Design Oy asks by email for a quote for ten office chairs.

    Ainio drafts the reply.
    Reply to Nordic DesignOffice chair delivery
    Ready

    Hello, thanks for the quote request! Which address should the chairs be delivered to, and which week do you need them? I’ll send a quote as soon as I know.

    Send
  2. Quote

    You send the quote

    The customer gives the address and the week. You check the quote and press Send.

    Ainio makes the quote from your price list, and the customer’s agreed price is applied automatically.
    Quote
    Nordic Design Oy · Office chair delivery
    Office chair Ergo 200, 10 pcs€2,550
    Delivery and assembly€180
    Total (excl. VAT)€2,730
    Valid for 30 daysSend
  3. Calendar

    The delivery goes into the calendar

    The customer accepts the quote online, and you agree on a delivery date.

    Ainio puts the delivery in your calendar with the address and phone number.
    THU10:00
    Office chair deliveryAccepted
    Nordic Design Oy · 1 hTeollisuustie 4, Vantaa
    RouteCall
  4. Invoice

    The invoice is ready right after delivery

    The chairs have been delivered, and you mark the delivery as done.

    Ainio prepares the invoice and adds the customer’s order number to it.
    Invoice
    Nordic Design Oy · Office chair delivery
    Total (excl. VAT)€2,730
    Order numberPO-24817
    Due in 14 daysSend

Nothing goes to the customer without your permission. Nordic Design and Kaluste & Laite are made up, and the prices are examples.

These 4 things are included in every plan

Plans start at €99 a month (+ VAT), and during the trial you get the full Huippu plan (with trial usage limits).

See all features →See plans and prices →

Try the same steps yourself

The demo opens in your browser without signing up, and nothing is sent from it. Parts of the demo are in Finnish.

Open the wholesale demo →
Frequently asked questions

What wholesale and equipment sellers often ask

Here are the answers to the questions wholesale and equipment sellers ask before they start using Ainio.

Does Ainio suit a wholesale business with thousands of products?

Ainio suits businesses that sell and deliver orders to business customers based on quotes. You can import a supplier’s price list as a file. If you sell thousands of products in an online shop and need picking and stock accounting, you’ll need a separate inventory program alongside Ainio.

How do a customer’s agreed prices and volume discounts work?

Under Agreed prices on the customer card you enter the customer’s contract price for a product or a general discount, and a price list row can have a volume discount. Ainio works out the price in the quote itself and tells the customer why, for example “contract price” or “volume discount −10%”.

Can an order be delivered and invoiced in parts?

Yes. With the Record delivery button you log the quantities, recipient and serial numbers for each delivery. For each one you get a delivery note as a PDF and an invoice ready, and an invoiced delivery can’t be deleted by mistake.

Does Ainio send the purchase order to the supplier?

No. Ainio makes the purchase order as a PDF from the accepted quote’s rows with product numbers and purchase prices, and you send it to the supplier yourself. When you enter the purchase order number on the order, Workflow shows the order at the Goods on the way stage.

How does the customer approve a proof for logo products?

You choose the proof from the order’s images, write a short description and ask for approval. The message goes to the customer only when you approve it. The customer opens the proof from a link and approves it or asks for a change, and the answer shows on the order in Workflow.

Does Ainio remember the warranties of devices you’ve sold?

Yes, when a warranty period has been entered on the order. Delivered devices are recorded on the customer’s site, and the Sites page shows when the warranty ends. Ainio drafts a reminder to the customer before the warranty ends, and it goes out only once you approve it.

Can the invoice show the customer’s order number and cost centre?

Yes. Ainio picks up the order number from the customer’s message, and the invoice has fields for the order number, reference and cost centre. From the invoice you get an e-invoice file (Finvoice) for your own e-invoicing service.

Is Ainio quoting and invoicing software for wholesale and equipment sellers?

Yes, and a bit more. You make your quotes and invoices with Ainio, and you also get replies to customer messages ready, jobs in your calendar and a view of which invoices have been paid. The bookkeeping is still done in your accounting software.

How much does Ainio cost?

Plans start at €99 a month (+ VAT), and depending on the plan you can have up to 3, 8 or 15 users. You can try Ainio free for 30 days, and during the trial you get the full Huippu plan (with trial usage limits). There is no lock-in, and you can cancel at any time.

See prices and plans →