Choose your industry
Choose your industry to see its most common problems and how they are solved. The industry pages are in Finnish.
Plumbing and HVAC
Electrical
Construction and renovation
Cleaning
Property maintenance
Wholesale and equipment sales
Catering and events
Machine shops and subcontracting
Removals
Transport and logistics
Professional servicesAnother service industry?Messages, quotes, calendar and invoices work in any service industry.See features From message to invoice — you just approve
A customer’s message becomes a quote, and after the job an invoice. You decide what goes to the customer.
- 08:42A quote request arrivesBy emailJuhani MäkinenHi, I need new pipes in the bathroom, about 5 m². Could I get a quote?
- 08:43Ainio writes the quotePrice from your price listHi Juhani, thanks for getting in touch! The pipe renovation costs about €8,000 excluding VAT, about €10,040 including VAT…
- 09:10You approveOne tap. Nothing is sent without your permission.Approve and send
- 11:24The customer accepts the quoteThe job goes into the calendar with one tapMon 7:30Pipe renovation · Mäkinen
- After the jobThe invoice is readyIncl. VAT and €200 of extra workInvoice · Mäkinen10 291 €
The quote goes out the same morning, and the invoice is ready right after the job.
Try Ainio with a sample business
No sign-up. Nothing is saved or sent. Parts of the demo are in Finnish.
What does Ainio do for you?
Ainio gets the paperwork done in four steps. Nothing goes to the customer without your permission.
1. Messages: the reply is already written
Ainio picks out your customers’ messages from the ads in your inbox. Each one has a reply ready, and if the customer forgot to mention something, the reply asks for it.
2. Quotes: at your prices
Ainio makes the quote from your own price list, with your own logo. The customer accepts it online, and if they don’t reply, you get a reminder ready to send.
3. Jobs: your day at a glance
Your phone shows where you’re going and when. On site you log your hours and take photos, and the customer signs off the job with a finger on the screen.
4. Invoices: ready right after the job
When you mark the job as done, the invoice is made. If the customer doesn’t pay on time, you get a payment reminder ready to send. Your accountant gets the month’s invoices in one go.
Also in the bigger plans
- Attachments read for you
Ainio reads the attachments of a quote request and works out the quantities. - Stalled deals
If you use Pipedrive, you see deals where nothing has happened for two weeks. - Quote results
You see which kinds of quotes customers accept most often. - Weekly summary
With one tap you get a short summary of your week. Ainio picks out the most important things.
- Best jobs of the week
Ainio tells you which of the jobs on offer are worth taking, so you earn as much as possible each week. - Marketing helper
When work is slow, Ainio writes ready-made messages to your past customers and introductions to new business customers. You also get social media posts and brochures. - Who does what
Ainio helps you agree who does which job and when. - Summaries of big jobs
You see a short summary of every big job.
During the 30-day trial you can use the full Huippu plan.
Works with the software you already use
You connect your email, calendar and invoicing software in a few minutes. Nothing to install, and all connections are included in the price.
Email
Ainio reads the customer’s message and drafts the reply.
- Gmail
- Outlook
- Other email
Messages and social media
All messages in one view, whatever the channel.
- Facebook Messenger
- Text messages
New jobs
Quote requests and public tenders come straight into Ainio.
- Quote request form
- Google Ads form
- Hilma
Calendar
An agreed visit goes into your calendar with one tap.
- Google Calendar
- Outlook Calendar
Contract and invoice
Quotes get signed, and overdue invoices show up.
- Visma Sign
- Netvisor
- Fennoa
No need to change your accounting software: the month’s invoices go to your accountant as one package. Is your software missing? Tell us what you use.
Nothing is sent without your approval
You always have the final say.
You always approve
Ainio prepares, you decide. The only things that can go out automatically are an order confirmation to a consumer customer and a cancellation receipt, if you switch that on yourself.
Your login details are safe
When you connect your email, for example, the login details are stored encrypted and are never shown to anyone.
Where your data is
Data is stored in the EU and the AI runs in the EU. Some services, such as maps, payments and the server runtime, may also process data outside the EU. All services are listed on the subprocessors page.
A Finnish service
Support is in Finnish, and the service is designed for the everyday work of Finnish small businesses.
We build Ainio on long experience
We know the everyday life of small businesses, and we know how to build software that works. That’s why we know where an entrepreneur’s time goes and how you can get it back.
We know the daily work
We know how quotes, jobs and invoices flow in a small business.
We know the technology
We build Ainio ourselves and keep it secure and easy to use.
We keep improving
Every new feature comes from a real working day’s need.
Clear pricing, no surprises
Choose a plan based on what you want Ainio to handle. You can switch plans at any time.
Messages, quotes, jobs and invoices in one place.
Start free trial- Ready replies to customer emails
- Customer messages separated from ads
- Quotes at your own prices, accepted online by the customer
- The day’s jobs, hours, receipts and photos
- Invoices and ready payment reminders
- Calendar and connections to the software you already use
- Up to 3 users
Quotes out faster, and you see which deals have stalled.
Start free trial- Replies remember the customer’s past deals (Pipedrive)
- Ainio reads quote request attachments and works out the quantities
- See which deals have stalled (Pipedrive)
- See which kinds of quotes customers accept
- Ainio writes a short summary of your week
- Up to 8 users
Know in advance which jobs are worth taking.
Start free trial- Best jobs of the week: Ainio tells you which jobs are worth taking
- Marketing helper: ready messages to past and new customers, plus posts and brochures
- Ainio helps you agree who does which job and when
- A short summary of every big job
- Up to 15 users
Want your evenings free of paperwork?
Start the free trial and your workspace is ready straight away; you’re up and running in about 10 minutes. If your business already uses Ainio, log in.
How Ainio uses your Google data
Gmail: Ainio reads incoming messages, separates customer messages from ads and writes a draft reply that is sent only after you approve it. Google Calendar: Ainio shows the title, time and place of your events so you can see free time. The data is not sold or used for advertising or for training general AI models. Read more in section 6 of the privacy policy (in Finnish).
Google user data. Ainio reads Gmail messages to sort them and draft replies that the user reviews and approves before anything is sent. It shows the title, time and location of Google Calendar events so the user can see free time and suggest open slots to a customer. Ainio's use and transfer to any other app of information received from Google APIs will adhere to the Google API Services User Data Policy, including the Limited Use requirements. Privacy policy.